Audit of the Board's Purchase Card Program

Update DNFSB Purchase Card Policy and Procedures to (a)remove verbal approval of requisitions, (b) provide guidanceon site representative purchase approvals, (c) correct therecord retention policy to 3 years to agree withAdministrative Directive 211.2, (d) provide guidance oncompetitive procurement requirements, and (e) provideguidance on sole source justification documentationrequirements.

Finalize draft Administrative Directive 211.2 to include all ofthe required elements of a Charge Card Management Plan,as outlined in OMB Circular A-123, Appendix B.

Develop a plan to update, as necessary, and submit Administrative Directive 211.2 and DNFSB Purchase Card Policy and Procedures to OMB annually.

Implement and enforce the controls noted in Administrative Directive 211.2, including (a) first level review of all supporting documentation for each transaction, (b) periodic purchase card transaction reviews, and (c) documentation of sole source procurement justification.

Document that all cardholders have been informed of the updated policies, procedures, and implemented controls.